Fa.ufl.edu

Travel – Finance & Accounting

Travel costs are to be allocated and expended within established budgetary limitations and serve an official business purpose. Travelers are not to make commitments to travel or to incur travel expenses without first obtaining the appropriate approvals.

Actived: 2 days ago

URL: https://www.fa.ufl.edu/departments/travel/

Travel with Foundation Funds – Finance & Accounting

(3 days ago) Enter all travel-related expenditures with UFF funds through the Travel and Expense Module; UF faculty and staff who are entertaining prospective donors, job candidates or dignitaries should charge those costs to an entertainment expense

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Contacts – Finance & Accounting

(1 days ago) PO Box 115350 114 Elmore Hall Gainesville, FL 32611-5350 Phone: (352) 392-1241 Fax: (352) 392-0081 travel@ufl.edu Ruth Harris, Senior Associate Controller (352) …

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Forms & Resources – Finance

(8 days ago) Travel Advance Refund Use this form when returning Travel Advance funds. Travel and Expense Module Authorize Approver Request This form is designed for those departments needing to establish Departmental Managers and set up authorized approvers for travel-related transactions. Travel Exception Request Form

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Rental Vehicles – Finance & Accounting

(Just Now) Directive Statement. This directive establishes the procedures to rent a car for University travel. The current State of Florida contract for rental vehicles is with AVIS/Budget – State of Florida Contract 78111808-20-1.. The state contract requires the rental of a compact or a justification, signed by the traveler, of the necessity for a larger vehicle.

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Complimentary Travel – Finance & Accounting

(2 days ago) Following a comprehensive review of the Florida Statutes governing University of Florida travel policies, it has been determined that the statute does not apply to complimentary travel when there is no actual cost or travel reimbursement paid by the University.

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Article Category: Foreign Travel – Finance & Accounting

(9 days ago) Foreign Travel. Information on expenses incurred during foreign travel, creating foreign travel expense reports, and paying visiting travelers.

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Non-Employee Travel Expenses – Finance & Accounting

(3 days ago) The department must complete and submit the Non-Employee Travel Request Form to the Travel office. Please note, if a non-employee’s spouse travels as well, the non-employee is responsible for paying the spouse’s expenses regarding transportation, lodging, meals, and registration fees.

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Finance & Accounting

(3 days ago) Travel 29 Articles. Information for employees and others who undertake travel on behalf of the University. Travel costs are to be allocated and expended within established budgetary limits and serve an official University purpose. Travelers are not to make commitments to travel or to incur travel expenses without first obtaining the necessary

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FAQs – Finance & Accounting

(7 days ago) Travel Process Improvement: We recently collected feedback from almost 300 people across campus on the current travel process in an effort to begin implementing solutions to improve travel for the campus community. Stay tuned for more information! All Other Inquiries What is the first thing I should do if I am a new travel processor?

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Article Category: Travel Reimbursements – Finance & Accounting

(6 days ago) Travel Reimbursements. Search For Search. Computation of Travel Time for Reimbursement. Directive Statement Class A and Class B travelers as defined below should be reimbursed one-fourth of the authorized rate of Non-Employee Travel Expenses.

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Helpful Handouts – Finance

(1 days ago) Helpful Handouts. Travelers and employee reimbursement guides to assist with travel & employee guidelines for reimbursement as well as specific items. These are printable guides for all travelers including visitors, candidates, students and UF Employees that are doing business on behalf of the university. All travel and expense policies can be

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Utilizing OnBase – Finance

(1 days ago) MyUFL > Main Menu >My Self Service > Travel and Expense > Expense Reports > View > Report ID: “Enter the ER#” Once you are on the ER view window >click on Expense details. Please see image below. Once on the expense details window > Click on Documents to open OnBase (which is where you will upload the files). Please see figure below.

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Article Category: Travel Expenses – Finance & Accounting

(Just Now) Travel Expenses. Search For Search. Information on lodging, meals, and related expenses, transportation, and travel reimbursements. Travel Reimbursements 5 Articles View all Travel Reimbursements. Transportation 5 Articles View all Transportation. Lodging, Meals and …

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Related Expenses – Finance & Accounting

(1 days ago) Directive Statement. Other expenses normally associated with travel that are reimbursable regardless of whether a traveler receives lodging and/or meal reimbursement on an actual expense or per diem basis include registration fees, business telephone calls made while on approved travel, and miscellaneous expenses clearly related to the purpose of the travel and fully documented as such.

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Allowable Unencumbered Expenditures

(Just Now) Allowable unencumbered expenditures include: Petty cash reimbursements. Utilities/Telephone. Freight/Postage. Payments for $5,000 or less in a calendar year to independent contractors who are providing services to the University. An independent contractor would be an individual person that does not have insurance – such as a guest speaker.

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Airports and Parking – Finance & Accounting

(5 days ago) The websites for some of the major airports in Florida can be found below: Gainesville Jacksonville Orlando Tampa Miami For PARKING at the Orlando Airport, UF Faculty and Staff Save 10%

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Create a New Travel Authorization

(2 days ago) Create a Travel Authorization This guide is designed for individuals responsible for submi tting his or her own travel transac tions or travel transactions for others. To comp le te these tasks, you must have the UF_EX_EMPLOYEE security role. To learn more, co ns ider taki ng PST 930 Tr ave l

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Receipt Guidelines General Information

(3 days ago) Travel Time . Travelers are allowed up to one day each way for domestic travel and two days each way for foreign travel. Travel Authorizations “Formal” travel authorizations, or TAs, are entered into the myUFL system, while an “informal” TA can be conducted …

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Article Category: Prior to Travel – Finance & Accounting

(Just Now) Information on travel authorizations, travel advances, official headquarters, airports and parking, and hotel discounts. Travel Authorizations Directive Statement A Travel Authorization (TA) for university business must be entered into the Travel and Expense Module.

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Travel Advances – Finance & Accounting

(Just Now) Prior to the 30 workdays garnishment, the Travel Department will generate three email notifications regarding the unresolved outstanding debt to the traveler on or around the 10th, 20th, and 29th workdays upon return to headquarters. If the travel advance results in payroll garnishment, then the traveler will not qualify for future travel advances.

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Article Category: Air Travel – Finance & Accounting

(5 days ago) Air Travel. Directive Statement The University should reimburse travelers for: Main Cabin class tickets on all airlines SouthWest airlines is a low-cost

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Frequently Asked Questions – Finance & Accounting

(Just Now) Travel. Information related to domestic and foreign travel expenses, travel authorizations, expense reports and rental cars. Banking & Merchant Services. Information related to deposits, e-commerce and credit card operations, ACH/EFT and wires, cash and checks, human subject payments (HSP), change and petty cash funds and investments.

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Finance & Accounting

(8 days ago) (Resident Travel) (Resident F003946 Ramsaur Dist Scholar Award Ramsaur Di F003947 UF EDGE F004001 (Wiles Memorial Fund) (Wiles Mem F004003 (Angaran Gift Fund) (Angaran G F004006 Decker Scholarship Fund Decker Sch F004008 Wysocki Scholarship Wysocki Sc F004010 Baldwin End Book Purchase Baldwin En F004011 (Yon Hall) F004014

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Charging Costs Directly or Indirectly to Sponsored

(4 days ago) Travel – Foreign: Direct charge: 772000: Non-Federal Sponsored Agreements. All costs that are reasonable, allocable, and necessary for the performance of the project or activity being supported by the non-federal award may be direct charged, subject to any special terms and conditions.

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Forms & Resources – Finance

(4 days ago) Resources. DR-13. Florida Annual Resale Certificate for Sales Tax. DR-14. Florida Department of Revenue Consumer’s Certificate of Exemption. IRS Information Letter. Letter from IRS providing general tax status information for governmental units, tax-exempt charitable organizations, and other entities.

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Article Category: Transportation – Finance & Accounting

(9 days ago) View all Air Travel. Additional Directives and Information. Additional Transportation-Related Expenses. Directive Statement This Directive establishes the proper methods of determining expenses eligible for reimbursement for the different modes of travelling, Private Automobiles.

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Wyndham Hotel Discount – Finance & Accounting

(7 days ago) As an associate of the University of Florida, you will receive a minimum of 10% off the “Best Available Rate” at participating locations every time you travel whether the travel is for business or pleasure. To book a hotel, either: Book online by clicking the …

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Archives: Articles – Finance & Accounting

(4 days ago) Travel 29 Articles. Information for employees and others who undertake travel on behalf of the University. Travel costs are to be allocated and expended within established budgetary limits and serve an official University purpose. Travelers are not to make commitments to travel or to incur travel expenses without first obtaining the necessary

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UF ADMINISTRATIVE MEMO The following are NOT allowable …

(2 days ago) with approved travel or business hosting on behalf of the University. This policy relates to other reimbursements to employees. Definition: Reimbursement to an employee for other than travel or non -business hosting expenses incurred in connection with authorized university business. Employee reimbursements should be used for small, out-

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Expense Corrections (E2E) – Finance & Accounting

(8 days ago) Expense to Expense (E2E) journals are used to correct expenses that have been recorded to the General Ledger either through a voucher,

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